The award is up to $25,000. Applicants are not required to budget for the maximum amount but are not allowed to exceed the amount. All awards are cost-reimbursable. Reimbursements are issued to the institution, not the individual. Only expenses incurred and invoiced within the performance period are eligible for reimbursement. Invoices are submitted to University of Washington (UW). In order to invoice the UW, the institution must be registered as a UW supplier. For information on registering, see UW Supplier Registration.
Description of Award
The Network of the National Library of Medicine (NNLM) is committed to supporting access to biomedical and health information with the goal of making data findable, accessible, interoperable, and reusable (FAIR Data Principles). The purpose of the Data Engagement Award is to support engagement in data literacy, data science or data management, such as through projects that support biomedical and research data services, help train the healthcare, library or educator workforce to access, understand, and use data, or create diverse community connections to further educate a wide audience on data literacy and management best practices.
The award supports the mission of the NNLM, which is to advance the progress of medicine and improve the public's health by providing U.S. researchers, health professionals, public health workforce, educators, and the public with equal access to biomedical and health information resources and data.
The award can be used, but is not limited, to:
Education & Outreach
- Educating researchers or data librarians on the submission of data to standard data repositories such as GenBank or SRA, or research results to ClinicalTrials.gov
- Teaching or hosting a public health or medical data course or symposium or codeathon
- Designing an open science project or data instruction course
- Developing knowledge and skills of librarians, students, researchers, clinicians or public health workforce about best practices for organizing, managing, visualizing, and sharing data
- Integrating data management skills into health sciences or library studies curricula
- Developing librarian and researcher skills in National Center for Biotechnology Information (NCBI) biomedical and genomic resources
- Promoting literacy in data science, including tools development or implementing teaching or learning programs
Research Support and Data Infrastructure
- Projects addressing research reproducibility, data access and discovery
- Supporting the use of standard health terminologies or common research data elements
- Consulting with researchers on research data management or data visualization
- Working with researchers to develop or support workflows and strategies for data archives, development of data catalogs, or building domain-specific research metadata schema
- Projects that support the NIH Data Sharing Policy
- Researching data for social, economic, or racial health equity, such as improving how social, economic or racial variables are represented in research data: improving data collection techniques in underserved communities; or decreasing bias in research.
Priority is given in consideration of:
- Data projects that reach/benefit a Medically Underserved Area (MUA) or a population Underrepresented in Biomedical Research (UBR) as determined to be those experiencing health disparities as a result of their: race and ethnicity; biological sex, gender identity or expression, and sexual orientation; cognitive and physical abilities; religious background, or identification; socio-economic status (past and current); education level; geographic location or other factors or demographics that create unequal access to the highest level of health. health (please refer to the January 2019 Special Supplement by the American Journal of Public Health about health disparities research for more information).
- Collaboration or partnerships with health professions, public health departments, clinics, hospitals, or health science libraries.
- Initiatives focused on researching, using, or understanding data to confront health misinformation, bridge the digital divide, or discover environmental determinants of health.
NNLM Region 5 member organizations in Alaska, California, Hawaii, Nevada, Oregon, Washington, and the U.S. Territories and Freely Associated States in the Pacific are eligible to apply. To become an NNLM member or to inquire about your NNLM ID, contact: firstname.lastname@example.org
Human Subjects Research
Projects that include Human Subjects Research components are eligible for funding pending review by your Institutional IRB to determine if the project is considered Human Subjects Research, non-Human Subjects Research or Human Subjects Research, Exempt.
Application Deadline: 5:00 p.m. Pacific Time, June 28, 2022
First, send email to email@example.com stating your Intent to Apply by 5:00 p.m. Pacific Time, June 7, 2022. Your email should include the name of your library/organization. State the grant you are applying for, e.g. NNLM Region 5 Data Engagement Award.
You will submit your application using the NNLM online system.
1. Confirm that your institution is a NNLM Member with a NNLM Member record.
- Not sure if your institution is a Member or has a Member record? Contact Emily Hamstra, Region 5 Access & Outreach Coordinator at firstname.lastname@example.org
- If your institution is not a NNLM Member, submit an application for Membership at least 3 weeks prior to the funding deadline.
- A Member record is required to successfully submit an application
2. Confirm that you (the applicant) have an NNLM User Account. Here is a step by step guide to setting up a new user account.
- You must be logged in to your NNLM account to successfully submit an application.
- If you are submitting an application on behalf of the Project Lead, the Project Lead must also have an NNLM account prior to submission.
3. Confirm that your NNLM account is connected to the NNLM Member record for your institution.
- To connect, fill in the “Organization” field on your NNLM account using the autocomplete function.
- When correctly filled, you will see a 5-digit NNLM ID in parenthesis beside the institution name.
- If you are submitting an application on behalf of the Project Lead, the Project Lead must also be connected to the NNLM Member record for your institution prior to submission.
IMPORTANT: Because the NNLM online application system has no “save feature” to pause and return later, it is recommended that you become familiar with all sections of the application and prepare your materials in advance using the following outline to draft your proposal, and then submit online.
- Lead Organization: Select the institution that will lead and receive funding to conduct the proposed project.
If the drop-down list appears blank, confirm that your NNLM account is connected to the NNLM Member record for your institution. (See System Requirements above)
- Institution Tax ID: Enter the 9-digit tax identification number for your institution
- Institution DUNS/UEI Number: Please confirm your organization’s DUNS/UEI number. If you do not have a DUNS/UEI number, apply for one as soon as possible.
You must have an organization DUNS/UEI Number in order to submit your application.
Have you/your institution previously received NNLM funding in the current grant cycle (2021 – 2026): from the pull-down menu, select Yes, No, or I don’t know.
- Project Lead: If you are the Project Lead, select your own name from the drop-down list. If you are submitting this application on behalf of the Project Lead, select their name from the drop-down list. NOTE: If the name of the Project Lead does not appear in the drop-down list, confirm that their NNLM account is connected to the NNLM Member record for the institution. (See System Requirements above)
- Partner Organization: If collaborating with another organization, use the autocomplete function to find and select up to three organizations that will partner with the Lead Organization to conduct/complete the project. If a record does not exist for a partner organization, click "Add a New Partner" and use the additional fields to provide an address for the institution. NOTE: You are required to submit as an attachment Letter(s) of Institutional Commitment of Support from each partnering institution (Accepted formats: DOC, DOCX, TXT, PDF)
- Amount Requested: Enter the amount to the nearest whole dollar. The amount specified should not exceed the $25,000 limit. NOTE: This field will accept numbers only.
Project Title: Describe the project with an external audience in mind. Funded projects are displayed on the NNLM website and are provided by NLM in response to data calls from NIH, HHS, OMB, Congress, and the White House.
Project Summary: Provide a one-paragraph description that summarizes the proposed project. Funded projects are displayed on the NNLM website and are provided by NLM in response to requests from NIH, HHS, OMB, Congress, and the White House.
Proposed Start and End Dates for the Project: Your project may start July 1, 2022 and end on April 30, 2023. Select the appropriate dates. Contact NNLM Region 5 before applying if your project will extend beyond April 30, 2023.
Will training be Provided as Part of this Award?: Select yes or no.
Evidence of Need: Provide a statement of how the project proposed will support the mission of NNLM, explain the need for the project, and describe the audience or population that will be reached through this project, per population(s) selected in the Demographics section, below. Please clearly document if this project will engage traditionally underrepresented populations and/or involve medically underserved areas. When possible, support the stated need using data such as known needs assessments or statistics. NOTE: A Medically Underserved Area (MUA) or a population Underrepresented in Biomedical Research (UBR) may include but is not limited to:
- Racial and ethnic minority populations
- Sexual and gender minority populations
- Populations reported below the Federal Poverty Level
- Populations with limited access to medical care
- Populations with physical and/or mental disabilities
- Soldiers, Veterans, and Military Families
- Rural Populations
Project goals and objectives: State the goal(s) and specific objectives(s) of the proposed project. Goals should align to NNLM Goals and Objectives, and/or the NLM Strategic Plan. Please review the National Evaluation Center (NEC) resources for information on how to create evaluation plans and objectives.
Implementation: Describe what will be done to meet project objectives.
Schedule/Timeline: Include a timeline for implementing the plan to meet objectives.
Evaluation Plan: Describe how the project will be measured and the methods used to measure success. The evaluation should be tied to project goals and objectives. Describe the measure of success for each objective. Please review the National Evaluation Center (NEC) resources for information on how to create evaluation plans and objectives.
Publicity/Promotion: Briefly describe how you intend to promote your project to the target population.
Continuity/Sustainability Plan: Describe the activities that will sustain project services and/or communication to the targeted community beyond the cooperative agreement period.
Personnel Qualifications: If applicable, list the project personnel who will be involved in the project and include their role(s) and applicable experience. NOTE: You are required to submit as an attachment resumes or Curriculum Vitas for key personnel. (Accepted formats: DOC, DOCX, TXT, PDF)
Applicants are not required to budget to the maximum amount. You can request less. Only budget what is justifiable for the project.
Prepare the budget using this budget worksheet that includes a narrative justification. NOTE: The budget worksheet must be submitted as an attachment. (Accepted formats: XLS, XLSX, PDF)
Also complete the budget section in the online application system, using the numbers and justification narrative you completed in the budget worksheet. Enter each amount to the nearest whole dollar. If a budget category is not applicable for your project, you may leave it blank. The online application also includes a field for inserting the narrative budget justification concisely describing the purpose of each budgeted item.
The budget estimate should be categorized by the following, as they apply:
A. Personnel (may include professional or support personnel for the project): Include (hourly rate X estimated hours) or (% time X annual salary) in the budget worksheet description section for personnel.
B. Consultant Costs: Estimated expenses from consultants, such as marketing firms or other agencies; Prior to hiring Consultants, submit the following information to the Region 5 office (email@example.com): name of consultant, description of work, hourly rate, total amount/not to exceed amount, and period of performance.
C. Equipment: Quotes for items required, such as computers and other equipment. Include quotes received or other pricing information in the budget attachment.
Note: If mobile technology or computer hardware is proposed, please include the following as part of your cost proposal:
For technology or computer hardware purchases $5,000 or more per item – submit three (3) vendor quotes (valid preferably for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists. Reference: http://www.gsa.gov
Vendor quotes are necessary to determine price reasonable for purchase of $5,000 or more. The absence of competitive quotes must be documented and justified.
D. Materials & Supplies: Quotes for computer supplies, software, printing, general office supplies and other materials. For technology or computer hardware purchases under $5,000 per item – submit vendor quote or a printout of catalog pricing.
Categories less than $1,000 are not required to be itemized. Include description and any quotes for purchase of $5,000 or more in the attached budget.
E. Communications: Media, publicity or other communication costs, postage, parcel and other delivery services, and telephone/data line charges. Include description and any quotes in the attached budget.
F. Reproduction: Printing materials or other reproduction costs.
G. Travel (may include air travel, ground transportation, parking, hotel, per diem for meals). Include the purpose, destination, dates of travel (if known), and number of individuals for each trip. If the dates of travel are not known, specify estimated length of trip (e.g., 3 days). Note: foreign travel is not allowed.
H. Other: May include honoraria, exhibit fees, publication costs for preparing, publishing, or otherwise making available to others the findings and products of the work conducted under the award, or any other items that do not fit into one of the other lines. Provide a description and breakdown of what has been included in this category in the attached budget.
• Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs: Apply at your institution’s non-research rate (or, if your institution has no negotiated rate, a 10% Modified Total Direct Cost (MTDC) can be applied if you wish to claim it). Indirect Costs need to be factored into your overall budget. The total budget cannot exceed $25,000, including Indirect Costs.
• Other Funding if Applicable: Other funds that will be used to support the project should be specified. This includes matching funds, other grants, etc.
Allowable expenses: Personnel, equipment, supplies, travel and other costs such as reproduction of materials, software, Internet service provider fees, or collection materials are permitted. These are examples only and are not meant to be all-inclusive. Expenses are also allowed to publicize a health information service, event or resource, including National Library of Medicine (NLM) or Network of the National Library of Medicine (NNLM) resources or services, but the allowable costs are limited to educational materials or publicity, such as posters, displays, flyers, bookmarks, or brochures.
Non-allowable expenses: Food, promotional items and furniture are not allowable expenses. Promotional items include but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Refer to the NIH Grants Policy Statement.
• Populations Served: Select all that apply, but these should be the primary populations targeted in your project. If not explicitly identified in the proposal section, please do not select it here.
• Participant’s Roles: Select all that apply. These are the primary roles of the participants of your project. These should be explicitly identified in the proposal section.
You are required to acknowledge the following statements before submitting an application:
- You will share the information gained with colleagues in your institution/RML/Office, as required by the Request for Proposal.
- You will submit regular, interim & final reports, as requested by the funding agency & stipulated in the Request for Proposal.
- Any web-based resources developed for this project will ensure accessibility to the greatest possible number of people.
For support in grant writing, please see the NNLM Grants and Proposal Writing Course for tips on award applications.
Please refer to the NNLM Resource Guides:
Section 508 requires that all website content be accessible to people with disabilities. This applies to web applications, web pages and all attached files on the intranet, as well as internet. The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NNLM must meet all requirements under Section 508. Information on 508 Compliance.
For any classes, training sessions, presentations, exhibits and/or site visits conducted as part of this project, an NNLM Activity Report and a Participant Information Sheet are required and must be submitted to NNLM Region 5 staff within 14 days of the activity. NNLM Region 5 staff will provide access to the report templates to awardees.
A progress report summarizing activities and evaluation completed to date is due to the NNLM Region 5 staff no later than December 1, 2022. NNLM Region 5 staff will provide access to the report template to awardees.
A final report is required to be submitted to NNLM Region 5 staff no later than May 26, 2023. NNLM Region 5 staff will provide access to the report template to awardees.
Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central in accordance with the NIH Public Access Policy.
To facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all sub-awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:
Network of the National Library of Medicine (NNLM) website;
Other websites specifically designated by the NLM as part of the Network of the National Library of Medicine (considering changes in the project and data repositories required to maintain sharing within the Network).
In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with Region 5 and the NNLM Training Office (NTO) prior to developing materials.
Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement. The NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the Network of the National Library of Medicine. Data developed by awardees/consortium participants and consultants are also subject to this policy.
Any resource developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:
“Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM013725 with the University of Washington. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health."
Application Review and Scoring Criteria
Complete applications will be reviewed by the staff of the NNLM Region 5 and Network member volunteers.
Reviewers will use the standardized Health Information Outreach Request for Proposal (RFP) Scorecard developed by the NNLM National Evaluation Center.
If further clarification is needed, the applicant will be given one week to submit additional or revised information.
Applicants will be notified of the funding decision and will receive a copy of reviewer score sheets and comments.
NNLM Region 5 will initiate a subaward agreement for all approved projects.
All subawards are cost-reimbursable. Reimbursements are issued to the institution, not the individual. Line-item invoices must be submitted for reimbursement of expenditures. Only expenses incurred and invoiced within the performance period are eligible for reimbursement. Invoices may be submitted as frequently as monthly.